KHDA REGISTRATION PROCESS
When a child has been admitted to a school in Dubai, he or she must be registered with the KHDA (Knowledge and Human Development Authority) before the joining date.
If your child starts school before you receive your Emirates ID, we still need to register them manually (with a copy of their passport) and the transfer certificate, and then parents must submit the Emirates IDs later to update the KHDA system. The processing time for residency visas and Emirates IDs can take up to 4 weeks to get the sponsor’s visa followed by another 4 weeks to get a dependent visa and then the Emirates ID. Once the EIDs for parents and students are issued please send the soft copies to registrar@dubaibritishschooljp.ae.
STEPS TO COMPLETE THE REGISTRATION PROCESS
For registering your child we will need a copy of their Emirates ID and one parent’s Emirates ID with the parent’s email and UAE phone number to register the student’s details with KHDA. Please note that the Transfer certificate will also be required. Please send these to our Registrar, Lama Sabri – registrar@dubaibritishschooljp.ae.
If transferring from a Local school in the UAE: Students transferring from schools within Dubai, or another Emirates will be registered with the student’s KHDA leaving and EIDs copies.
TRANSFER CERTIFICATES
Before a child can be accepted by any school in Dubai, it is the parent’s responsibility to provide a Transfer Certificate (TC) from the child’s previous school, as required by the Knowledge and Human Development Authority (KHDA) . If a Transfer Certificate is not provided, it will not be legally possible to register a child at a school or with the KHDA.
FROM SCHOOLS IN DUBAI OR ANOTHER EMIRATE:
- Transfer certificate is required for all students joining from another school in FS1 and above. The Transfer Certificate will be provided to you by your child’s previous school after the transfer Certificate fee is paid.
FROM SCHOOLS FROM ANOTHER COUNTRY:
- A Transfer Certificate/Letter is required to register students with the KHDA Year 3 and above only.
- Please have the following typed on the school’s original letterhead, showing the school’s full name, address, country, and telephone number. The certificate must be in English, and it must be signed by the Principal and stamped with the school’s official stamp.
TO WHOM IT MAY CONCERN
- Name of student:
- Date of birth: (dd/mm/yy)
- Place of birth:
- Nationality:
- Last Year / Grade attended:
- Date of leaving: (dd/mm/yy)
- Passed and promoted to:
- Currently in Year / Grade: (if transferring midway through the academic year)
- Curriculum followed:
- 12 or 13 Year school system:
Signature of Headmaster / Principal/ Director:
- Name:
- Signature:
- Date: (dd/mm/yy)
- School stamp:
Please see below the stamp and signature requirements per country of origin:
| If the student joins Dubai British School Foundation from | These signatures/attestations should be included in the transfer certificate |
|---|---|
| Another emirate in the UAE or any GCC country |
|
| North America, Western Europe, and Australia |
|
| Middle East (excluding the UAE), South and Central America, Asia, Russia and former Russian States, Eastern Europe, Africa, and New Zealand |
|
School principal’s signature and school stamp
Attestation by the Educational Authority in that Emirate or attestation by the Ministry of Education in the GCC country
Attestation by UAE Consulate or Embassy in the origin country OR by the Ministry of Foreign Affairs in the UAEPARENT SCHOOL CONTRACT
Once the registration with KHDA is completed, the Parent School Contract from will be ready to be published and you will be notified by KHDA/ School for you to sign.
It is a mandatory requirement from the KHDA to complete the process. As per KHDA students are not allowed to be in school without a signed contract.
I HAVE HAD CHALLENGES PROVIDING THE DOCUMENTS ASKED FOR BY THE SCHOOL TO COMPLETE THE KHDA REGISTRATION PROCESS. WHAT SHOULD I DO?
Please work with our Admissions Team closely so that we can keep the KHDA informed. Please also note when the school is unable to register students with KHDA due to incomplete documentation, you may be asked to wait to take up your school place until the process is complete, which will result in your child not being able to join their class.
